A Guide to Managing Bidder Challenges
This guide provides colleges with a list of potential actions to consider when faced with a disgruntled bidder following communication of the award decision.
Procurement Toolkit
All your key documents in one place
The toolkit consists of a main overarching guide with a series of more in-depth guides providing additional information on specific procurement topics covered in summary by the main guide.
An Introduction to Procurement in FE Colleges
The Introduction to Procurement in FE Colleges details the key processes of procurement, why they are important and how to carry them out. The Introduction is supported by a series of guides designed to provide more indepth information on specific procurement topics.
Typical Contracts Register
An example of a contracts register
Time Efficiency Savings Calculator
An example of a time efficiency savings calculator.
Change Request Template
An example change request template
An Example of Collaborative IT Procurement
An example of a collaboration group of colleges in the North West of England who collaborated to purchase IT equipment using a CPC framework agreement.
Agenda Template
An example agenda for a contract performance management meeting.
A Sample Quotation Form
An example of a quotation form.
A Guide to Writing a Procurement Strategy
Practical tips for writing a procurement strategy.
A Guide to Whole Life Costing
How to develop a whole life cycle costing model and the benefits it will bring to your college.
A Guide to Using Framework Agreements
What is a framework agreement? How do I use them? What are the benefits of framework agreements? This guide aims to answer these questions along with advice on above threshold call offs and incumbent suppliers.
A Guide to Tender Evaluation
Four key areas to best practice evaluations, the impact of procurement regulations, award criteria and evaluation methodology and examples of scoring models are discussed in this guide.
A Guide to Sustainability Issues
OGC's guide on how to address environmental issues in public procurement.
A Guide to Supply Positioning
How to prioritise your procurement and focus efforts in the areas where most benefit can be gained.
A Guide to Supplier Spend Analysis
This guide will help you to analyse your supplier spend, highlighting the benefits of spend analysis and provide high spend and low spend action points.
A Guide to Supplier Preferencing
What makes your college attractive to suppliers? Models of supplier preferencing and how you can increase your bargaining power.
A Guide to Supplier Financial Appraisal
OGC's guidance on conducting supplier financial appraisals. Whilst references to EU Procurement Regulations within the guide are now out of date, the p
A Guide to Supplier Appraisal
What is involved, benefits to the college, financial appraisals and examples of pre qualification questionnaires are discussed in this guide.
A Guide to Standard Terms and Conditions
A set of standard terms and conditions that can be adopted and tailored for colleges use in the purchase of goods and services.
A Guide to Specification Writing
Technical verses performance verses conformance specifications. Why specifications are important and how to begin writing a specification.
A Guide to Selection and Award Criteria
This guide is the old OGC's PPN on the requirement to distinguish between selection and award criteria. Although new regulations apply since the public
A Guide to Project Management
Why is project management important and how do I do it? This guide aims to answer these questions and provide tools and techniques for successful project management.
A Guide to Negotiation
When to negotiate, planning and preparation and common mistakes are all explored in this guide.
A Guide to Managing Supplier Debriefing
This guide provides information on how and when to debrief suppliers on the outcome of a procurement exercise. It covers areas such as written debriefs, face to face debriefs and the timing of notification of contract award information.
A Guide to Managing Risk
What is risk management? Why is it important? This guide aims to answer these questions and provide advice on developing a risk management process.
A Guide to Managing Below EU Threshold Tenders
What you need to know when the value of a tender is below EU thresholds, including information on the tendering cycle and a tender planning checklist.
A Guide to Managing Above EU Threshold Tenders
What you need to know when the requirement is subject to the procurement regulations. Including; when the rules apply, valuing a contract, CPV codes, advertising, timescales, specifications, evaluation and standstill periods.
A Guide to Low Value Purchases
This guide provides information on sourcing, government procurement cards and obtaining quotations for low value purchases.
A Guide to ITT Pricing Schedules
The purpose of a pricing schedule, how to create a pricing schedule for supplies and services and other considerations are discussed in this guide.
A Guide to E-Tendering
An overview of products, integration opportunities and effort and cost involved in e-tendering.
A Guide to E-Procurement
This guide will help you to find out more about the e-procurement tools available to colleges.
A Guide to Drafting Invitation to Tenders
Best practice tips on the contents of invitation to tenders, including a set of standard instructions to tenderers, award criteria, specification, terms and conditions, pricing schedules and tender response forms.
A Guide to Developing an Approved Supplier List
An overview of an approved supplier list, why have them, where to start and the tools to help you develop your approved supplier list.
A Guide to Creating a Contracts Register
This guide provides information on the importance of a contracts register, obtaining the information required and maintaining the register.
A Guide to Contract Management
What makes for a good contract, contract management activities and contract management tools and techniques. Find out more with this guide.
A Guide to Conducting Market Analysis
An introduction to market analysis, why its important and how to conduct market analysis.
A Guide to Completing OJEU Contract Notices
A step by step guide on how to complete an OJEU contract notice. This guide has been updated to reflect the new contract notice to be used under The Public Contracts Regulations 2015.
A Guide to Collaborative Procurement
What does it mean, what products and services are suitable for collaboration and what will enable collaborative procurement in my college? This guide discusses these issues and provides a decision making tool for procurement officers when considering collaboration.
A Guide to Benchmarking the Procurement Function
What is benchmarking, why is it important and how do I do it? This guide aims to answer these questions and sets out the five steps to benchmarking procurement.